Nomadz Recruiting Privacy Policy

Our Recruiting Privacy Policy is here to give you insights, if you are here to secure a job with us!

Introduction

This Nomadz Recruiting Privacy Policy defines the privacy and safety procedures which Nomadz Digital and Innovation, its associates and affiliates (Nomadz, we or us) operate when gathering, utilising and processing personal details about you in contact with our online and offline recruitment actions. It also states the options available to you regarding these processing activities. 

Personal details refer to all the information which is related to an identified person or an identifiable person. It includes your name, email address, educational and employment experience, address, CV and job qualifications. This personal detail also states all the information which is about you.
This Privacy Policy was last edited on the date of whenever you are updating this on the website. The privacy policy is subject to modification depending on the legal conditions and to abide by the varying business needs. This is a recent version of the Privacy Policy which can be referred to here on this website. However, if there is a significant change in this Privacy Policy we will let you know through a pop-up when you visit our website or other ways.

Scope

This Privacy Policy involves Nomadz’s processing of the personal details of applicants for jobs, probable candidates for jobs, the ones who were part of the recruiting events and people who have voiced an interest in Nomadz (you or your) in connection with: 

  • Nomadz’s career portal on the official website
  • Nomadz’s recruiting activities are held both offline and online through the sites mentioned below 
  • Receiving emails which advertise job events, job opportunities and more Nomadz information.

To get more insight into the processing activities related to our general use of the Nomadz website and our usage of cookies and equivalent technologies that are beyond the scope of this Privacy Policy, please see our General Privacy Policy.

Who is accountable for processing your personal details?

Nomadz Digital and Innovation has its registered address at 523, Tower B4, Spaze I Tech Park, Sector 49, Gurugram, Haryana, 122018, India and 180 John St, Toronto, ON M5T 1X5, Canada in which you apply for a job offer are liable for processing your personal detail as referred in the Privacy Policy. Please choose a country to view the registered address and contact information of Nomadz located in each country.

Nomadz might make use of data analytics and algorithms to support recruiters sort through candidates and their application details. With algorithms, the time taken to review an application is reduced and it also helps in assisting the identification of candidates depending on their professional qualifications, experience and skills based on the applicable requirements. The automatic results are always assessed by Nomadz recruiters and are not the only basis for accepting a candidate for employment.

WHICH SORTS OF PERSONAL INFORMATION DO WE PROCESS AND FROM WHICH ORIGINS?

We take action on your personal information which is provided to us by you directly, which is when you register on the Nomadz career page, submit a job application on the websites, and sign up to receive emails, participate in remote or in-person interviews. We may also get your personal information from other sources as well, such as through references, target organisations where Nomadz conducts due persistence linked to a potential approach of your employer, background or employment checks and third-party sources such as recruiting firms, data brokers or professional headhunters or if authorised by relevant law other sources such as sites. These sites are the ones without any limitations, social sites or platforms that have been joined by you. It also includes any public page or profile or otherwise created by you to provide consent to access and use your information. This can comprise the sites of vendors where Nomadz has requested you to participate in assessments, evaluations or online interviews. It must be noted that the online video interviews are subject to additional privacy terms. 

Nomadz can process the subsequent types of personal information for our recruitment exercises as also defined in Section 5 of this Privacy Policy:

  • Identifiers like name, contact information and email address
  • academic experience
  • work experience
  • employment qualifications and work eligibility, comprising your nationality, country of residence, and visa and immigration status
  • jobs in which you have defined an interest or for which you may want to submit an application
  • CV, resume or transcripts, and any supportive documents tied to your resume such as copies of certificates and diplomas
  • work references
  • payment details, like salary details, depending on your area
  • background check details, including verification of your educational and professional background, and other appropriate details subject to Nomadz policies and applicable laws
  • details about your character, competency, capacity and appropriateness for a job position
  • data from surveys conducted by Nomadz or by third parties on behalf of Nomadz
  • publicly available details, such as social media or other online resources where your details are made publicly obtainable
  • certain types of liable personal details as described in Section 12 down

WHY AND HOW DO WE UTILIZE YOUR PERSONAL INFORMATION?

We use your personal information or details for below mentioned objectives:

  • to convey to you and reply to your questions or application
  • to recruit, evaluate, background check and hiring pursuits 
  • to keep the safety of the Nomadz career page and our sites, system and networks 
  • for analyzing, improving and developing the Nomadz career page, our recruiting exercise and Nomadz services
  • to comply with practical rules and regulations and to conduct our business

All of these objectives are explained in detail below:

  • To convey and reply to your questions or application or to notify you about new opportunities

In case you contact us (say via the Nomadz career page, sign up to receive email, contact forms at events or through sites) we use your information to share with you about your job application or job interests. This can be an update on the status of your job application, calling you for phone or in-person interviews, notify you about new job vacancies and hiring. If you sign up with us for promotional emails, we will let you know about the job prospects and working at Nomadz.

  • To recruit, evaluate, background check and hiring pursuits 

We process details about you to unite the right candidate with a suitable job at Nomadz while also assessing if you are suitable for a position. We might also include information about you in our recruitment databases to drive Nomadz’s candidate choice and recruiting processes. In case you are picked for a position at Nomadz, details about you will be used to facilitate the hiring process. It must be noted that before hiring you, a complete background check will be requested by the policies and laws of Nomadz. To get more detailed information about background checks and the processing of details about you, linked with a background check, please refer to Nomadz’s Background Check Process. Extra details of your background check will be determined based on your region in the relevant privacy notices and/or policies of our background check service provider. 

Nomadz may request you to take part in assessments to assess your knowledge, skills and appropriateness for a job position. While assessing your rightness for the position, Nomadz might access your assessment and obtain results and personal details from the sites. 

  • To keep the safety of the Nomadz career page and our sites, system and networks 

We may make use of your personal information as required to keep the safety of the Nomadz career page, our sites, systems and networks. For instance, we will process your information if we find any doubtful activity on our sites, systems and networks.

  • For analyzing, improving and developing the Nomadz career page, our recruiting exercise and Nomadz services

To examine, develop and enhance the Nomadz career page, our recruiting activities and Nomadz services, Nomadz might process information about you, such as in case you come across any issue while using the Nomadz career page or if it’s not operating as it should. We may also process your details and experiment with system versions, updates and patches.

  • To comply with practical rules and regulations and to conduct our business

For complying with relevant laws and regulations, such as legally required reporting or any other legal process requests we may process your information. We might also process your information in the performance and organization of our business and internal control such as for conducting audits and investigations, for finance and accounting, archiving, insurance goals, mergers and acquisitions and also when it is related to any dispute resolution.

FOR HOW LONG DO WE KEEP PERSONAL INFORMATION?

Nomadz keeps your personal information for below mentioned retention duration:

  • Nomadz will hold your personal information associated with your job application for a position (like your CV or resume or the position for which you applied, and assessment results) for a minimum period of five (5) years from the exact date you applied. 
  • Also, when you sign up with us to receive our promotional emails, Nomadz will retain this detail for five (5) years or until you opt-out yourself. Moreover, when you opt out Nomadz will retain your opt-out selection for about twenty (20) years (or as lengthy as required to comply with relevant law). 

Nomadz may delete your personal details at any moment if the time permits or directed by law or as requested by you. So, you must retain your own copy of any detail you submit to us. In some circumstances, your request to delete your personal information may be denied by Nomadz and may be kept for longer than said period.

WHEN AND HOW CAN WE REVEAL YOUR PERSONAL INFORMATION?

Disclosure Within Nomadz

As a global organisation, your information is most likely to be shared around Nomadz’s worldwide organisation. Please choose a region and country to see the registered address and contact information of the Nomadz entity or entities located in each country.

Nomadz employees are approved to access personal details only to the extent which is essential to help the relevant purpose(s) and to serve their jobs and are secured via suitable confidentiality contracts.

Disclosure With Third Parties

Wherever vital and by relevant law, we reveal personal details with third parties as defined below. 

  • Service providers (such as website management, background or employment check service providers, information technology, connected infrastructure provision, auditing and other equivalent services) for these service providers to conduct business functions on behalf of Nomadz. 
  • Appropriate third parties in the event of a reorganization, sale, joint venture, merger, transfer, assignment or other qualities of all or any part of business, stock or assets. 
  • As directed by law, such as to comply with a warrant or other legal methods, when we consider the good belief that revelation is essential for protecting our rights, guarding your safety or the security of others, examining forgery, or answering government requests, including public and government authorities out of your residence country, for federal security and/or law enforcement purposes. 

When third parties are given access to your personal details, we direct them to accept technical, contractual and organizational efforts to ensure that your personal information is only processed to the limit which requires processing,  even with this Privacy Policy and by relevant law. It must be noted that some of the third parties like background check service providers might maintain extra privacy policies and notices.

HOW IS PERSONAL INFORMATION MANAGED GLOBALLY?

Nomadz is a global corporation which has its services across numerous countries and personal details are shared, accessed and kept globally comprising the nations which are outside of the one where you stay. In case your personal details are shared with a Nomadz recipient or third party in a nation where personal details are not well-secured, Nomadz will take steps to secure your personal information and where necessary, share it subject to proper transfer mechanisms

HOW IS YOUR PERSONAL DETAILS SECURED?

Nomadz is a global corporation which has its services across numerous countries and personal details are shared, accessed and kept globally comprising the nations which are outside of the one where you stay. In case your personal details are shared with a Nomadz recipient or third party in a nation where personal details are not well-secured, Nomadz will take steps to secure your personal information and where necessary, share it subject to proper transfer mechanisms

WHAT ARE YOUR PRIVACY RIGHTS?

Your privacy rights will be in respect of your country (or state) of residence, following relevant law. You might have rights about the use of your information, including the right to demand access, update or correct, remove or delete and get your personal information copy. 

  • Remove consent: You may ask to remove the consent which you have given to us previously for the processing of your personal details. 
  • Delete personal details: You may ask us to delete or erase all or some of your details on the Nomadz career page.
  • Edit or correct personal details: You can ask us to edit or correct your personal details on the Nomadz career page. 
  • Restrict the use of personal details: You can request us to limit using all or a few of your details. 
  • Right to get a copy of your personal details: You can get a copy of some of your personal details in machine-readable format on the Nomadz career page.

DOES NOMADZ COLLECT SENSITIVE PERSONAL INFORMATION?

Nomadz respects and praises the inclusion and diversity in our work crew. To ensure equal opportunity in some countries by appropriate laws, Nomadz requests and processes sensitive personal details connected to gender identity, sexual orientation, language, age, abilities/disabilities, religious or political association, race, ethnicity, veteran status or other defining features or as specified in relevant law. 

You can also willingly reveal such sensitive personal details with Nomadz at the time of recruiting. However, if this information is not required as per the job advert for specific positions then Nomadz will not ask the candidate to reveal any details related to job application or other recruiting activities. In case you decide to share such details with Nomadz, we will not sell, share or use it for hiring or selection purposes or to decide your eligibility for any job role. We will process this detail only with your consent or for our honest interest in supporting a mixed and inclusive work crew.

WHAT ARE YOUR RESPONSIBILITIES?

You are liable for the personal information you deliver or make known to Nomadz, and it must be honest, valid and up-to-date. You must ensure that the details provided do not include any material which is vulgar, defamatory or violates any rights of any third party; does not include any negative code; and is not otherwise lawfully actionable. Also, in case you provide any personal details regarding any other person, such as someone as a reference, you are accountable for providing any notices and getting any consent required for Nomadz to manage and use that information as referred to in this Privacy Policy.

In case you give untruthful, incorrect or unfinished information or make numerous or duplicative accounts on the Nomadz career page, Nomadz may pick you as ineligible for a job and/or restrict you from making use of Nomadz career page. You comprehend that this Privacy Policy does not include aspects of any employment contract you might be given about your employment at Nomadz.

FILING A COMPLAINT

In case you have any objections about our adherence to this Privacy Policy, please reach out to us. We will analyse and try to fix any objections and disagreements about our privacy procedures.

NOMADZ CORPORATE HEADQUARTERS

Nomadz’s corporate headquarters are located at: 

India - 523, Tower B4, Spaze I Tech Park, Sector 49, Gurugram, Haryana, 122018

Canada - 180 John St, Toronto, ON M5T 1X5
Contact No. (+91) 9319193106